How to Set Up a Blog Editorial Calendar

Hey y’all!  If you’re not a blogger, you can just breeze on by today’s post, but I’ll get back to non-bloggy stuff with my next post – promise.  🙂  Today, I want to share something I’ve been asked about several times – How to Set Up a Blog Editorial Calendar.
Blog Editorial Calendar  |  Sweet Tea & Saving Grace

I went through several different types of editorial calendars, both paper and digital, before finally finding one that works the way my brain works.

It all started with an awesome class that I highly recommend, Content Brew from Blog Clarity.  Last year, when I came back from my blogging break, I found this self-paced course and decided it was worth the minimal investment.

Besides the fact that you learn ways to generate tons of content for your blog, the best part was the template for an editorial calendar in the form of a Google Drive spreadsheet.

I have done some pretty hefty edits to that template to make it my own, but I wouldn’t have what I do today without that course.

I wanted to do a quick video tour, but my laptop’s microphone crapped out on me so that didn’t work.  Sorry about that.  I’ll do the best I can in pictures.  Let me show you what I’m working with:
Blog Editorial Calendar  |  Sweet Tea & Saving GraceI know it’s kinda tough to see – let’s get to the close-ups, shall we?
Blog Editorial Calendar  |  Sweet Tea & Saving GraceThe first two columns show the day of the week and the date.  You’ll also notice I have marked the weekends with gray.  I don’t typically post on the weekends, but this also helps me keep up with the week just by looking at the calendar.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceNext up, I have a column for the title or topic of my blog post, then “Other Info” for things like giveaways, blog hops, or contributor posts.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceNext I have a place for my shortlink.  Once the shortlink is posted here, I know at-a-glance that each post is written and scheduled.  If the shortlink is missing, that lets me know that I need to either write or edit a post.

I also have a “Notes” column, which I use for post ideas, giveaway information, etc.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceMy blog posts are color-coded by category, and the categories are listed at the top of my calendar and also color-coded.  It helps me to spread my categories out over the month, and it also helps me to make sure I cover all of my topics regularly.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceAt the bottom of my editorial calendar, I’ve added several tabs for different blog-related things.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceOn the “Categories” tab, I list all of my main categories and subcategories for my blog posts.  I have galleries on my blog for the main categories, and they’re broken down into subcategories, so I make sure I select the correct ones when writing a new post.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceThe “Future Planning” tab is something I created at the end of last year.  It was basically my brainstorming for the year but it’s been pretty handy.

I listed recurring themes & holidays for each month or season along the top, then listed ideas for each of my main blog categories that might correspond to each month’s theme or holiday.  It’s been a great way to come up with blog content in a pinch.

I also have tabs for “Post Ideas” and “Projects”.  The “Post Ideas” tab is where I can do my brain dump.  Any time I have new post ideas, I list them there with notes.  The “Projects” tab is for my bigger projects, like ecourses, ebooks, etc. that I might be working on.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceThe “Linky Party” tab lists linky parties by day of the week.  Remember those shortlinks I list in my editorial calendar?  I can just grab those and pop them into each day’s linky party – easy peasy.

One last tab that I added is for my blog stats.  I add them for each social media channel, along with my Google Analytics numbers, at the end of the month.

I also use the WordPress editorial calendar plugin.  When I get several posts lined up in my spreadsheet, I just pop them into my WordPress calendar and start writing.
Blog Editorial Calendar  |  Sweet Tea & Saving GraceAnd that’s it!  That’s how I keep my editorial calendar set up and organized.  I can honestly tell you that I couldn’t keep up with all of my blog-related tasks without this spreadsheet.

I hope this gives you some ideas for setting up your own editorial calendar.  And be sure to check out Content Brew from Blog Clarity.

*This post contains affiliate links.

6 Responses

  1. I’ve been trying to get my blog calendar organized and set up. This post has definitely given me a lot to think about. Thank you so much for sharing.

  2. These are great additions to the calendar. I also took the Content Brew course and of course loved it! But I really love your addition of the shortlinks. I am definitely adding that to mine. I also didn’t think of using different tabs on the bottom for my linky party links, I created a different sheet. You so smart! 😉


I'm Kirsten & I'm happy you're here! Sweet Tea & Saving Grace supports women seeking to find balance in the busy, deepen their faith, and instill joy and love in their homes, lives, and blogs by providing encouraging and inspiring content and valuable resources. My prayer is for you to leave here better than when you came. Be blessed!