Simplify Your Life with Digital Files – Part 1 – Family Address Book

This is Part 1 in a series on Simplifying Your Life with Digital Files.

 

I will be the first to admit that I have an unnatural obsession with paper and office supplies.  My love affair with binders, notebooks, paper clips, dividers, and colored pens goes waaay back – to elementary school.

I remember playing “school” with my best friend Leia, and we were so good at being teachers that we even had an official roster book for all of our student’s names.  And don’t even get me started on the cool “store” we set up in her room…with a real cash register and receipt book!

Needless to say, it was with much reluctance that I finally succumbed to the digital age of file creation and storage.  In my quest to simplify my life, I gave in.  And I am so happy that I did.

Enter Google Drive.  Oh, Google Drive, how I love thee….  The beauty is, when you save a document in your Google Drive, you can access it anywhere you have internet access.  I can see my documents from my computer at work, from home, and even on the Google Drive app on my phone.  My important information is with me wherever I go.  And, I can update and change things as much as I want without it being a big huge mess!  You can also import documents into Drive, as well as download any of your Drive documents to your computer.

Over the next few weeks, I’ll be sharing a few different ways in which Google Drive has helped me resolve some of my paper and document issues.

Issue #1 – The Ever-Changing Address Book

People move, you lose touch with other people, some contacts are only meant to be temporary (like your child’s current teacher, for example).  Regardless of the reason, I found myself with a super cute address book on the outside, but on the inside, it was a hot mess.

The other problem was, I never had an address with me when I needed to mail something.  Go figure.

I created a New Spreadsheet in Google Drive and named it “Address/Date Book”, then added all of my contacts – Name, Address, Email, Phone, Kid’s Names.

I added a column to the left to notate which of these contacts were part of our Christmas List and marked each one with a simple Y for Yes or N for No.

At the bottom, I created a second tab for Important Dates – birthdays, anniversaries, etc.  I wanted a place to keep the events that occur every year so I don’t have to remember them each time I get a new planner.

For the Important Dates tab, I simply added 6 columns and 31 rows for each column – January through June above, and July through December below.  I just type in the name of the person whose birthday is on a particular date, or whatever the event is, in the correct cell and I’m done!
Seriously, it doesn’t get much simpler than that!
How do you keep up with your addresses and important dates?
 
Part 2 in this series will show you how I handle our Family Cash Flow and Budget. Stay tuned!

4 Responses

  1. I was hesitant at first, but now I’m addicted. I like to access things both at work and at home, and it’s also nice to have it on my phone. Plus, it’s FREE – no need to have Microsoft Office or anything like that. I’ve got a few other ways I use it up my sleeve for upcoming posts – can’t wait to share! 🙂

  2. Thanks for the awesome info! I love our blog!! Thank you so much for sharing at A Bouquet of Talent last week. I am so thrilled to have you share, and apologize for just now visiting! It was one of those weeks!! LOL I’m your newest follower, too! Hope you are having a great weekend. 🙂
    Kathy

  3. I forgot to mention that I just started using Google apps and I need all of the help I can get in that area. 🙂

MEET KIRSTEN

I'm Kirsten & I'm happy you're here! Sweet Tea & Saving Grace supports women seeking to find balance in the busy, deepen their faith, and instill joy and love in their homes, lives, and blogs by providing encouraging and inspiring content and valuable resources. My prayer is for you to leave here better than when you came. Be blessed!

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